Third Party Audit Management System

Xybion’s Vendor/Supplier/Third Party Audit solution, Compliance PredictorTM, improves a company’s ability to know current compliance status, understand business risks, and prioritize actions. Most companies carry a backlog of pending supplier audits due to bandwidth challenges. Xybion’s solution helps companies standardize, digitize, and automate audits to significantly increase productivity.

Problems we are addressing:

  • No standard and consistent mechanism to audit & measure supplier maturity
  • Lack of bandwidth to conduct audits to find issues upfront
  • Limited skilled personnel and limited budget
  • Processes are manual with a high cycle time
  • No or very limited automation to continuously monitor compliance issues
  • Lack of benchmarking and lack of tracking improvements over time

Xybion offers various third party audits:

  • Supplier Audit
  • Internal Audit
  • M&A Audit
  • Accreditation
  • Complaints Management and Audit

 

Continuous monitoring

The traditional periodic audits are not effective to ensure the right quality. Studies show a direct correlation between the number of audits and the number of nonconformances. More audits reduce nonconformances, however, no organization can afford to manually audit a single company more than once in 12-18 months. This needs a lot of bandwidth and its very expensive. Companies are settled with a middle path and the confidence of quality delivery is low. Xybion is solving this issue by bringing in automation in audits and continuously monitoring documents to predict potential nonconformances that can have high business risks.

High-level audit steps

Xybion follows standard audits processes. Many of these steps are done using automation tools. These tools can be used as pre-audit/preparation for in-person audits. Xybion offers the audit software as well as audit services, but they don’t need to be combined.

 

Supplier audit dashboard

Supplier compliance status dashboard, audit schedules, and auditor tasks are managed through a dashboard.

 

Audit setup

Audit planning, communication, people assignment, scheduling, and task assignment.

 

Supplier setup and audit questionnaire

Suppliers are set up in the system by their business category and audit requirements. Questionnaires can be customized as per the supplier status. The Xybion solution has over 1000 predefined questionnaires for a various business functions that can be customized, or your own questionnaire can be uploaded to set up an audit.

 

Action plan and report

Xybion software compiles all the actions and automatically generate audit reports. This helps create any follow-up actions based on the business risks using Compliance Predictor. CAPA can be initiated if required.